Freelance services
Virtual Assistant pricing calculator
Price virtual assistance for communication, systems work, admin tasks, and the focus time clients expect you to protect.
Calculate my virtual assistant ratePre-filled with editable planning inputs for this occupation.
A practical way to price virtual assistant work
hourly support, monthly retainers, or defined projects with response-time and task-boundary terms.
The RateWise calculator starts with your costs and desired income, then divides that target by your realistic billable hours. Use the result as a planning floor and tailor the client-facing quote to scope and local conditions.
What changes the price?
- task complexity, tools, and business specialization
- availability expectations and response time
- retainer capacity, meetings, and project management
Minimum-job example
A monthly retainer or minimum block helps cover onboarding, tool access, communication, and context switching for small clients. In the calculator, try your expected billable hours first, then use the minimum-job result as a check against short appointments or small projects.
Virtual Assistant pricing FAQ
Should virtual assistants use retainers?
Retainers can protect capacity and give clients a predictable support block; state rollover, overage, and communication terms clearly.
How should a VA price urgent requests?
Set a rush or after-hours policy in advance so urgent work does not quietly take over your schedule.
Should a virtual assistant publish an hourly rate?
An hourly figure can be useful internally, but the customer-facing format should match the work. Use hourly support, monthly retainers, or defined projects with response-time and task-boundary terms and make travel, materials, revisions, or add-ons clear before the job begins.
How do I use this virtual assistant pricing calculator?
Start with the suggested inputs, replace them with your own monthly costs, income goal, and realistic billable hours, then use the result as a planning floor—not a guaranteed market price.